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Published on ডিসেম্বর 11, 2015

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Supply, installation, testing and commissioning of 2X80 KVA Uninterrupted Power Supply System at Bank’s Office Building at Lucknow

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Minutes of Pre Bid Meeting

Reserve Bank of India, Lucknow invites tenders from Original Equipment Manufacturers or their authorized dealers/integrators (Riello-PCI, Numeric(Novateur), MGE(APC Schneider), Emersion, Socomec & Eaton) for the work Supply, installation, testing and commissioning of 2X80 KVA UPS system in N+1 Parallel Redundant Mode at Bank’s Office Building, Lucknow.

2. The tenderers should satisfy the following eligibility criteria:

Eligibility criteria:
(a)	Experience Only those contractors who have experience of minimum 5 years in the field of undertaking similar works i.e. SITC of UPS system in N+1 Parallel Redundant Mode shall be considered eligible for tendering. Only those contractors who have successfully executed and completed, during last 5 years (date of completion should be in or after January 2011), the work of SITC of at least one unit of the N+1 Parallel Redundant Mode 80 KVA UPS system with IGBT based rectifier and inverter shall be considered eligible for tendering. Composition of the firm Particulars of the firm of contractors & their bankers as per Section VII of the tender. Copy of the Articles ofassociation/Memorandum of Association/ partnership deed/ any other relevant document shall be submitted
(b)	Registrations Copy of PAN, TIN /VAT, Service Tax registration, Employee State Insurance Act (if applicable), PF registration (if applicable), registration under labor laws (if applicable) must be submitted as documentary evidence
(c)	Only those contractors who have successfully executed and completed, during last 5 years, other similar works individually costing as under shall be considered eligible for tendering: (a) Three similar works each costing not less than 8 Lakh shall be considered as "eligible" works. OR (b) Two similar works each costing not less than 10 Lakh shall be considered as "eligible" works. OR One similar work costing not less than 16 Lakh shall be considered as "eligible" work. The client-wise names of similar work(s), year(s) of execution of work (s) awarded, and actual value of executed work(s), reasons for delay (if any), names and full contact details of the officers/ authorities/ departments under whom the work(s) was/were executed should be furnished as per Annex – V of the tender Client reports (as per the format given in Annex III) showing the details of work carried out must be enclosed in separate sealed envelope along with technical bid. Note: i) In respect of Government Departments/Public sector Undertakings the certificate should be signed by the concerned Executive Engineer or an officer in an equivalent or higher rank. ii) In respect of Departments other than Government Departments/Public sector Undertakings apart from the certificates mentioned at i) above the TDS certificates matching with the payments related to the work executed shall also be enclosed.
(d)	Only those contractors who have a service set up in Lucknow for rendering after sales service shall be considered eligible for tendering
(e)	Only those contractors who have a minimum yearly turnover of 20 Lakh during last 3 years (2012-13, 2013-14 and 2014-15) shall be considered eligible for tendering. Copies of the Income Tax Clearance Certificates/Income Tax Assessment Orders along with the latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be enclosed in proof of their creditworthiness and turnover for last three years.
(f)	Bankers’ certificate of value not less than Rs 20 lakh as per the proforma given in Annex IV in a separate sealed envelope along with the technical bid.
(g)	If OEM (Original Equipment Manufacturer) is participating in the tender, they need not submit above documents except service setup details. OEM should take the responsibility of the after sales services. They can’t give the AMC to third party.

3. The tender forms can be obtained from Estate Department, Reserve Bank of India, 8-9, VipinKhand, Gomti Nagar, Lucknow from December 11, 2015 to January 01, 2016 during office hours Monday to Friday on submission of the tender cost amounting to Rs 500/- in cash or by way of a Demand Draft drawn in favor of the Reserve Bank of India payable at Lucknow along with the pre-qualification/eligibility criteria documents as above. The tender can also be downloaded from our website www.rbi.org.in. However, for downloaded tenders the pre-qualification criteria /eligibility criteria documents & the cost of tender i.e. Rs 500/- should be submitted for Bank’s verification on or before January 08, 2016 in Estate Department, Reserve Bank of India, 8-9 Vipin Khand, Gomti Nagar, Lucknow, In case of submission of downloaded tender without prior verification of the documents, the tender may be rejected without assigning any reasons thereof.

4. In the event of intending tenderers failure to satisfy the Bank, the Bank reserves the right to refuse issuance of tender forms/ documents to them.

5. Reserve Bank of India, Lucknow shall conduct pre-bid meeting at 11:30 hrs on January 05, 2016 to answer any queries / provide clarifications that the Bidders may have in connection with the work/tender and to give them relevant information regarding the same.

7. Tender in prescribed form shall be submitted in two parts (two separate & distinct envelopes). Part-I tender will contain the Banks standard technical and commercial conditions for the proposed work, tenders covering letter and the EMD of Rs.40,000/- in the form of a demand draft favoring Reserve Bank of India payable at Lucknow and be sealed in one cover, super scribing Part-I Tender for S.I.T. & C of 2X80KVA UPS system at Bank's Office Building at Lucknow.

8. Part-II tender will contain no conditions but Banks schedule of quantities and tenderers price bid only and be sealed in a separate cover, superscribing Part –II Tender for S.I.T. & C of 2X80KVA UPS system at Bank's Office Building at Lucknow.

Both these sealed covers, will further be sealed in another envelope(s) and addressed by the name to Smt. Supriya Pattnaik, Regional Director, Estate Department, Reserve Bank of India, Lucknow. The Bank will receive the sealed tenders, in the manner described above, upto 1400 hours on January 15, 2016. Part-I of the tenders will be opened at 1500 hours on January 15, 2016 in the presence of the authorized representative of the tenderers who choose to be present. Part-II of the tender will be opened on a subsequent date, which will be intimated to the tenderers in advance.

9. The Bank may obtain reports on the past performance of the tenderer from his clients and bankers. The Bank shall evaluate the said reports before opening of the Part-II of the tenders. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers report are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender and EMD shall be returned back to him as it is. The Bank is not bound to assign any reason for doing so.

10. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank also reserves the right to reject all the tenders without assigning any reason therefore.

Regional Director