• Request for Expression of Interest (EOI) in Software Project
  for Currency Operations and Management System
• Expression of Interest in Software Project for Design, Development and
  Implementation of an Integrated Computerised Currency Operations and Management System (ICCOMS) of the Bank
• Activities of the Issue Departments
• Format for submission of Expression of Interest

RESERVE BANK OF INDIA
DEPARTMENT OF CURRENCY MANAGEMENT
CENTRAL OFFICE, MUMBAI

Request for Expression of Interest (EOI) in Software Project
for Currency Operations and Management System

Reserve Bank of India (RBI) is taking up a project for design, development and implementation of an Integrated Computerized Currency Operations and Management System (ICCOMS) for its Department of Currency Management (DCM) in the Central Office and the Issue Departments in all its Regional Offices. Issue, Distribution and Management of currency is one of the core and statutory central banking functions of the Reserve Bank of India. The operations and management of currency is carried out and administered by the DCM in the Central Office and the Issue Departments in the Regional Offices of the Bank. The proposed ICCOMS system will have two major components - one for computerisation of the functions of planning, distribution, issue and accounting of currency and submission of returns to DCM in the Issue Departments and the second for currency management information system in DCM.

RBI invites 'Expressions of Interest' from Leading Systems Integrators for design, development and implementation of the ICCOMS. A basic system requirement study prepared by RBI will have to be enhanced and completed by the vendor so as to meet all the functional and performance requirements of the proposed ICCOMS system. The ICCOMS system will be a uniform and standard package across all the Offices of the Bank. The system will provide for bilingual capabilities in English and Hindi.

Interested vendors should have been operating in India for the last 3 years and should have the experience of successfully implementing similar large projects in India during this period. They must satisfy the following minimum eligibility criteria:

1. Average annual turnover from software development over the last 3 years should have been Rs. 25 crore (Rupees Twenty five crore) or more,
2. Technical manpower for software development should be 200 (Two hundred) or more,
3. Experience in development, commissioning and maintenance of complete solutions for similar projects in financial transaction processing and information systems in ORACLE RDBMS, GUI and/or data warehousing environment in the last 3 years for other Central Banks, National Regulatory Authorities or Supervisory Agencies or large National/International Financial Institutions.
4. Nation-wide, multi-location presence preferably at RBI centres for providing software development and support services.

Interested vendors may obtain a detailed request for EOI containing a brief description of the scope of work and the prescribed format for submission of information for the 'Expressions of Interest' from the Tender Section of the RBI Website (http://www.rbi.org.in).

The Expressions of Interest for the ICCOMS Project in the prescribed format shall be submitted in a duly sealed cover to the Office of the Chief General Manager, Department of Currency Management, Reserve Bank of India, Central Office, 21^st floor, Shahid Bhagatsingh Road, Fort, Mumbai-400 001 so as to reach not later than 15.00 hours on 10^th May, 2002. Documents containing false and/or inadequate information are liable to be rejected. Only those selected vendors who would be short-listed on the basis of responses to EOI will qualify to receive a detailed Request for Proposal (RFP). RBI reserves the right to reject any or all of the applications without assigning any reasons whatsoever.

RESERVE BANK OF INDIA
DEPARTMENT OF CURRENCY MANAGEMENT
CENTRAL OFFICE, MUMBAI

Expression of Interest in Software Project for Design, Development and Implementation of an Integrated Computerised Currency Operations and Management System (ICCOMS) of the Bank

Reserve Bank of India (RBI) is taking up a project for design, development and implementation of an Integrated Computerized Currency Operations and Management System (ICCOMS) for its Department of Currency Management (DCM) in the Central Office and the Issue Departments in all its Regional Offices. Issue, Distribution and Management of currency is one of the core and statutory central banking functions of the Reserve Bank of India. The operations and management of currency is carried out and administered by the DCM in the Central Office and the Issue Departments in the Regional Offices of the Bank. The proposed ICCOMS system will have two major components - one for computerisation of the functions of planning, distribution, issue and accounting of currency and submission of returns to DCM in the Issue Departments and the second for currency management information system in DCM.

RBI invites 'Expressions of Interest' from Leading Systems Integrators for design, development and implementation of the ICCOMS. A basic system requirement study prepared by RBI will have to be enhanced and completed by the vendor so as to meet all the functional and performance requirements of the proposed ICCOMS system. The ICCOMS system will be a uniform and standard package across all the Offices of the Bank. The system will provide for bilingual capabilities in English and Hindi.

Interested vendors should have been operating in India for the last 3 years and should have the experience of successfully implementing similar large projects in India during this period. They must satisfy the following minimum eligibility criteria:

1. Average annual turnover from software development over the last 3 years should have been Rs. 25 crore (Rupees Twenty five crore) or more,
2. Technical manpower for software development should be 200 (Two hundred) or more,
3. Experience in development, commissioning and maintenance of complete solutions for similar projects in financial transaction processing and information systems in ORACLE RDBMS, GUI and/or data warehousing environment in the last 3 years for other Central Banks, National Regulatory Authorities or Supervisory Agencies or large National/International Financial Institutions.
4. Nation-wide, multi-location presence preferably at RBI centres for providing software development and support services.

A detailed request for EOI containing a brief description of the scope of work and the prescribed format for submission of information for the 'Expressions of Interest' is given below.

B.1RBI has Issue Departments in the Regional Offices at Ahmedabad, Bangalore, Bhopal, Bhubaneswar, Chandigarh, Chennai, Guwahati, Hyderabad, Jaipur, Kanpur, Kolkata, Lucknow, Mumbai, Nagpur, Navi Mumbai, New Delhi, Patna & Thiruvananthapuram and Central Office DCM at Mumbai. The basic functions of the Issue Departments include:

1. Receipt, issue, distribution, storage, exchange of notes and coins, Examination, verification and destruction of notes
2. Administration of Currency Chest mechanism
3. Accounting of notes and coins
4. Settlement of Claims of mutilated notes and action on forged notes

B.2DCM regularly receives information on currency through a set of returns from the Issue Departments, other Departments of RBI, Presses, Mints and other sources for the purpose of planning and policy making for currency management, administering, monitoring, follow-up and control of currency operations by Issue Offices and the banks/currency chests etc. The ICCOMS system would have a component to be called Currency Management Information System (CMIS) to capture, process, analyse, store, share and disseminate the above data and processed information/outputs based on the above information. The proposed system will be set up in ORACLE RDBMS environment on LAN in the Central Office of RBI with WAN connectivity with the Issue Offices through INFINET. The CMIS will have two modules viz. for Regional Issue Departments and DCM respectively.

The activities to be computerised in the proposed ICCOMS system is given in Annexure-1.

B.3The scope of work will include:

1. Enhancement and completion of the SRS, Design, Development, Delivery, installation, testing and implementation of the ICCOMS system in a prioritised manner across all its offices. This will also include conversion and migration of data from the existing computerised systems in the Issue Departments and DCM to the ICCOMS system,

1. Detailed System and user documentation for operations, maintenance, administration etc.
2. Training the ICCOMS system users,
3. Providing procurement advice on Hardware and networking requirements, ORACLE RDBMS and front-end tools for the system, Data warehousing requirements
4. TWO year Warranty and Annual Maintenance support for a period of at least SEVEN years from the date of implementation of the ICCOMS system

B.4The major functionalities of the system will include:

1. Receive, download, capture and process data from hard copy returns, soft copies sent through magnetic media, network etc.
2. Data transfer and uploading from the front-end application to the RDBMS back-end.
3. Data storage and validation
4. Data processing and report generation based on standard calculations.
5. Data processing and report generation based on ad-hoc queries.
6. Expression building facility for the ad-hoc queries and saving them as standard queries in the database.
7. Data replication facilities for transfer from the Issue Department systems to DCM Systems/other systems and vice-versa.
8. Mathematical expression builder for parameters.
9. Management Information System (MIS) and other housekeeping report generation for the application and System Administration.
10. Data warehousing capabilities built into the system
11. Data export from the ICCOMS system and data import from other systems.
12. Codification and Updating Master data.
13. Multiple level security, access control and audit trails.
14. Archival/Back up/Restore facility.
15. Integration between different modules of ICCOMS.
16. Necessary software and hardware interface for integration with other systems.
17. On-line help documentation and System Messaging for processing, errors etc.

The prescribed format for submission of the EOI is given in Annexure 2. This shall be accompanied by a forwarding letter duly signed by the authorised signatory of your organisation containing a list of all the documents submitted and the total no. of pages and a letter of the said authorisation. All the pages, annexures, enclosures etc. submitted as part of EOI shall be duly authenticated and numbered.

The Expressions of Interest for the ICCOMS Project in the prescribed format shall be submitted in a duly sealed cover to the Office of the Chief General Manager, Department of Currency Management, Reserve Bank of India, Central Office, 21^st floor, Shahid Bhagatsingh Road, Fort, Mumbai-400 001 so as to reach not later than 15.00 hours on 10^th May, 2002. Documents containing false and/or inadequate information are liable to be rejected. Only those selected vendors who would be short-listed on the basis of responses to EOI will qualify to receive a detailed Request for Proposal (RFP). RBI reserves the right to reject any or all of the applications without assigning any reasons whatsoever.

Module1 - Master database - Issue Department Profile, Issue Department Infrastructure, Currency chest profile - System for maintenance of database

I. ID Profile - Information of all Issue Offices such as IO code, name, address, names of GM, DGM, phone, fax, corporate email-id, office hours, banking hours, mint-linked Off.(y/n), profile of Presses and Mints, Offices linked for coin supply, CC/STO/SCD/Repository/SCSD under resource and accounting jurisdiction, network addresses etc

II. ID Infrastructure

1. Inventory and Maintenance of Equipment - CVPS systems, Shredding systems, Incinerators, Note counting machines, Note bundling machines, Punching machines, Stitching machines etc. - make, model, vendor, cost, date of supply, installation, details of warranty, maintenance arrangements, service providers etc.
2. Storage capacity of Vaults (for each vault) - location, no. of cages, floor area, height, installed capacity and space utilized for notes and coins - no. of bins, boxes, coin bags, pieces etc.
3. Processing capacity - For different machines, installed processing capacity and actual utilization and output.
4. Computerised systems - Items of work computerised and for each item, no. and configuration of system and network - Server/PC/Printer/OS/Sys software/application software.

III. Currency chest (Chest/STO/SCD etc) Profile - Name, address, code, bank, location details (center, district, state), category, storage capacity, date of establishment/closing, rail/road/air link with IDs/neighbouring chests, communication facility, security arrangements and other details as per prescribed format.

1. Receipt and processing of currency chest transactions through link office statements, chest slips, STO telegrams, STO slips, SCD l.o. statements/slips, Correction statements etc, Cash department vouchers, currency transfer vouchers, remittance vouchers etc.
2. Daily accounts of chests and debit/credit to banks/State Governments through local DAD/PAD on account of deposit/withdrawal by the bank branches/State Government to/from the chests/STOs (based on currency transfer transactions reported in lo statements). Transmission of debit/credit advice to DAD/PAD. Generation of related vouchers
3. Accounting of different types of remittances.
4. Maintenance of individual chest accounts ledgers based on all types of chest transactions.
5. Reconciliation between link office statements and chest slips.
6. Reconciliation of chest balances based on chest ledger with chest slip and/or verification reports of physical balances.
7. Maintain daily accounts of notes/coins held in various accounts in IDs based on vouchers - Note and Coin accounts Journal, Ledger, Trial balance, subsidiary registers etc.
8. Generate weekly Circulation account and Rupee Coin balances account - forwarded to DGBA for compilation of statutory Weekly statement of Affairs of Issue department.
9. Monthly reconciliation of chest balances, generation of chest ledger, generation of denomination-wise circulation of notes (month-end).
10. Charging of Penal Interest to banks for non/wrong/delayed reporting of chest transactions, which involves utilization of RBI funds and generate penal interest advice, register etc.
11. Generate denomination wise breakup of notes in circulation forwarded to DCM.
12. Maintain databases of chest transactions and balances (Issueable notes, soiled notes, coins) as per ledger and chest slip, database of penal interest details and generate MIS reports based on the same.
13. Tracking of sending and receipt of remittances.
14. Generation of advice to the banks/chests/DAD/DGBA/DCM etc.
15. Adhoc queries - Screen based and print out reports.
16. Monitoring and follow-up - Tracking receipt, processing status, alert systems, report of non-receipt, wrong reporting, reminders etc.

Module3 - Currency chest reporting and settlement system and other related information flow between chest/LOs and IDs through Network (INFINET/Internet) - Interface for L.O./currency chests and Issue Departments

1. Preparation of chest transactions data at L.O./Chest in prescribed formats, validation rules on standard hardware/software platform.
2. The existing formats of the statements concerned and their corresponding versions as SWIFT message formats included in the 'SFMS Report' of the Bank would form the basis.
3. Transmission of above data to IDs through INFINET or Internet. The mechanism should be fast, reliable, secure with authentication, encryption, verification, archival facility, non-repudiation etc. Downloading of above data at IDs through a system separated by firewall from ID processing system and transmission to ID system through appropriate interface.
4. Return flow of information from ID to LO/chests debit/credit advice/penal interest advice/follow up etc.

Module4 - Resource Section and Remittance Sections (Selected activities)

1. Information system for currency planning - Allocation and supply of fresh notes/coins received, chest indents - annual/adhoc, allocation to chests, remittance plans, remittance/diversion orders, issue across counters, consumption by chests, stock at IDs and chests. Removal and balance of soiled notes at chests, chest transactions and balances,
2. Chest profile - Included in Module1
3. Inspection of currency chests - Chest inspection programme, actual inspection and follow-up of compliance, irregularities etc.
4. Information system on Processing of soiled notes - Receipt, examination, verification, destruction, balance, irregularities.

Module5 - Cash Department

• Exchange Counters (Cash and Banking) and Box balance
• Daily consolidation of cash transactions
• Vault operations and Note and Coin Stock Registers

I. Exchange Counters (Cash and Banking) and Box balance

1. Issue of currency from vault to Deputy Treasurer (Exchange), prepare vouchers and generate Box Opening Balance
2. Issue of currency from Deputy Treasurer to Tellers (Counters) as per counter-wise indent
3. Counter transactions viz. at Exchange counters, Claims counters, Banking Receipt and Payment counters
4. Counter Accounting
5. Preparation of the memorandum of evening balance.

II. Consolidation of Cash Department Transactions

1. Receive memorandum of evening balance from all the counters and different Sections of the Cash department.
2. Generate Consolidation of Balances of different Sections and Counters, statement of notes cancelled register of defaced unregistered notes etc.
3. Generate the memorandum of evening balance based on daily statements from each Teller
4. Generate Box-Balance Account for Notes and Coins
5. Generate the abstract of evening balance - receipts and payments
6. Generate abstract of Daily Transactions in Exchange Note A/c and Exchange Coins A/c
7. Generate Daily Position register
8. Return surplus of box balance to vaults
9. Update vault registers, bin books etc.
10. Generate register of re-issuable Rupee coins, defaced Rupee 1/- and withdrawn Rupee coins
11. Generate statement of computation of currency transfer and the related vouchers

III. Vault operations and Note and Coin Stock Registers

1. Registers of receipt, issue and stock of notes (fresh notes, chest notes, guarantee notes, local tender etc) and coins
2. Statements of fresh notes consumption, reissuables salvaged, soiled notes processed etc. including concerned C.O. returns

I.Computerisation of C.O. returns submitted by the Issue Departments to DCM through periodic statements, which includes the following items:

1. Denomination-wise circulation of notes and coins
2. Indent, receipt, issue and stock of fresh notes and coins by the IDs and the chests
3. Receipt, examination, verification and destruction of soiled notes returned from circulation at the IDs and stock of soiled notes at IDs and Chests (Source-wise and for different modes of processing of the notes)
4. Output measures for note processing in (iii) above
5. Exchange of mutilated Notes - Receipt, disposal and balance at Offices, monitoring of accounts
6. Monitoring of reconciliation of Issue accounts and chest accounts, levy of penal interests
7. Detection of forged notes in IDs and banks
8. Currency chest database - opening, closing, inspection
9. Staff position and utilization at IDs for currency operations

II.Interface for Uploading/downloading of the C.O. returns and related information to/from DCM/other RBI Departments through INFINET.

Module 1- The Master database as shown in the Module 1 of Part-A and consolidation of the same.

Module 2 - Information System to capture, validate, process, analyse, store, share and disseminate the data and processed information/outputs based on the Issue Department returns shown in Part A, Module 6 and data received from Presses and Mints, other Departments/Organisations etc.

Module 3 - System for monitoring, follow-up, receipt and processing status, issue of reminders, discrepancy letters etc.

Module 4- Interface for Uploading/downloading of the C.O. returns and related information to/from DCM/other RBI Departments through INFINET.

Module 5 - Interface of the above system with Datawarehouse of the Bank viz. Centralised Data Base Management System (CDBMS).